Wedding Photography Terms and Conditions
Booking Fee
A DEPOSIT/BOOKING FEE OF £250 TO SECURE THE DATE PAYABLE ON EXECUTION OF THIS AGREEMENT. THIS DEPOSIT/BOOKING FEE IS NON REFUNDABLE OR TRANSFERABLE IN THE EVENT OF CANCELLATION, IT BEING THE AGREED LOSS SUFFERED BY THE PHOTOGRAPHER DUE TO CANCELLATION.
PAYMENT
PAYMENT OF THE BALANCE, NO LATER THAN 4 WEEKS BEFORE THE DATE OF THE WEDDING. CANCELLATION LESS THAN 12 WEEKS BEFORE THE DATE OF THE WEDDING WILL REQUIRE PAYMENT IN FULL. CANCELLATION LESS THAN 16 WEEKS BEFORE THE DATE OF THE WEDDING WILL REQUIRE 50% OF THE BALANCE OF THE PACKAGE BOOKED.
ALL CANCELLATIONS MUST BE IN WRITING BY CLIENT 1 OR CLIENT 2. THE CANCELLATION CONDITIONS ABOVE WILL APPLY FOR POSTPONED WEDDINGS IF THE PHOTOGRAPHER IS NOT ABLE TO RE-SCHEDULE FOR THE NEW DATE AND TIME. THE FEE FOR POSTPONED WEDDINGS IS SUBJECT TO CHANGE.
ANY ADDITIONAL PAYMENTS FOR ALBUMS AND OTHER SERVICES ARE TO BE MADE WHEN THAT ORDER IS PLACED. PRICES FOR ORDERS PLACED OVER 3 MONTHS AFTER THE DATE OF THE WEDDING MAY BE SUBJECT TO CHANGE. THIS INCLUDES ORDERS INCLUDED IN THE INITIAL WEDDING PACKAGE
COPYRIGHT
THE ENTIRE COPYRIGHT IN THE PHOTOGRAPHS IS RETAINED BY THE PHOTOGRAPHER AT ALL TIMES THROUGHOUT THE WORLD. WHERE A DISC OR USB OF PHOTOGRAPHS (DIGITAL IMAGE FILES) HAS BEEN PROVIDED TO THE CLIENT AS PART OF THEIR WEDDING COLLECTION, THESE PHOTOGRAPHS MAY BE PRINTED AND DISPLAYED ONLINE FOR PERSONAL BUT NOT COMMERCIAL USE.
THE PHOTOGRAPHER RETAINS THE RIGHT IN ALL CASES TO USE THE PHOTOGRAPHS IN ANY MANNER AT ANY TIME AND IN ANY PART OF THE WORLD FOR THE PURPOSES OF ADVERTISING OR OTHERWISE PROMOTING HIS WORK OR ANY OTHER USE.
IMAGE SIZE, COLOUR, STYLE AND COMPOSITION. ALL IMAGE SIZES ARE APPROXIMATE. THE PHOTOGRAPHER WILL PROVIDE A PLEASING COLOUR BALANCE BUT CANNOT GUARANTEE EXACT COLOUR MATCHING. IT IS SOMETIMES NOT POSSIBLE TO RECORD THE EXACT COLOUR AS SEEN BY THE HUMAN EYE. THERE IS NO RIGHT TO REJECT ON THE BASIS OF STYLE OR COMPOSITION. THE PHOTOGRAPHER CANNOT GUARANTEE THE SUPPLY OF ANY PARTICULAR PHOTOGRAPHS THAT ARE REQUESTED.
ADDITIONAL EDITING
ADDITIONAL EDITING CAN BE REQUESTED, A FEE PER IMAGE WILL BE MADE IN RESPECT OF SPECIFIC ALTERATION REQUESTS.
ARCHIVAL RELEASE
ONCE ALL PRODUCTS WITHIN THE WEDDING PACKAGE STATED IN SECTION 3 HAVE BEEN DELIVERED, THE PHOTOGRAPHER IS UNDER NO OBLIGATION TO RETAIN THE DIGITAL IMAGE FILES.
ATTENDANCE
IN THE UNLIKELY EVENT THAT THE PHOTOGRAPHER IS UNABLE TO COMPLETE THE COVERAGE DUE TO UNFORESEEN CIRCUMSTANCES, THE PHOTOGRAPHER RESERVES THE RIGHT TO APPOINT ANOTHER PHOTOGRAPHER TO ATTEND ON His BEHALF TO UNDERTAKE THE PHOTOGRAPHY. NO OTHER HIRED PHOTOGRAPHERS ARE PERMITTED TO PHOTOGRAPH THE WEDDING.
WEDDING GUESTS & CAMERAS
Hein PHOTOGRAPHY IS TO BE THE SOLE PROFESSIONAL PHOTOGRAPHER. YOUR GUESTS WILL OF COURSE WANT TO TAKE PHOTOGRAPHS. THE PHOTOGRAPHER CANNOT AND WILL NOT BE HELD RESPONSIBLE FOR A LACK OF WEDDING PHOTOGRAPHS DUE TO GUESTS TAKING THEIR OWN PHOTOS OF THE BRIDE AND GROOM AND INTERRUPTING THE WORKFLOW OF THE PHOTOGRAPHER.
POSTPONEMENT
SHOULD THE CANCELLED APPOINTMENT TURN OUT TO BE A POSTPONEMENT, THEN, SUBJECT TO Hein PHOTOGRAPHYS' AVAILABILITY, ALL MONIES PAID MAY BE APPLIED TO THE NEW APPOINTMENT. IN THIS CASE, THE TOTAL FEES CHARGEABLE SHALL BE THE FEE WHICH APPLIES AT THAT TIME. IN THE EVENT THAT Hein PHOTOGRAPHY TAKES ANOTHER APPOINTMENT FOR YOUR CANCELLED OR POSTPONED DATE A FULL UNCONDITIONAL REFUND OF YOUR DEPOSIT AND MONIES PAID SHALL BE MADE.
GROUP SHOTS
THE PHOTOGRAPHER WILL ENDEAVOUR TO CAPTURE THE IMAGES REQUESTED BY THE CLIENT IN THE PHOTO CHECK LIST SUPPLIED BY THE CLIENT PRIOR TO THE WEDDING. IN THE UNLIKELY EVENT THAT THE PHOTOGRAPHER IS UNLIKELY TO CAPTURE THESE IMAGES DUE TO POOR WEATHER OR LACK OF ALTERNATIVE DRY LOCATION HE WILL NOT BE HELD RESPONSIBLE.
CEREMONY & VENUE RULES
PLEASE NOTE THAT I AM GOVERNED BY THE RULES IMPOSED BY REGISTRARS, MINISTERS AND THE MANAGEMENT OF VENUES AS TO WHERE I CAN GO AND WHAT I AM NOT ABLE TO DO. SOME CHURCHES RESTRICT THE MOVEMENT OF PHOTOGRAPHERS, PREVENT THE USE OF FLASH AND IN SOME CASES WILL PREVENT ME FROM PHOTOGRAPHING AT ALL DURING THE CEREMONY. IN THESE CIRCUMSTANCES THE BRIDE AND GROOM AGREE TO ACCEPT THE LIMITATIONS PUT UPON ME BY OTHERS. THE BRIDE AND GROOM MUST MAKE THEMSELVES AWARE OF ANY RULES PRIOR TO THE CEREMONY AND INFORM THE PHOTOGRAPHER IN ADVANCE. PLEASE NOTE RESTRICTIONS SUCH AS THESE WILL REDUCE THE NUMBER OF IMAGES SUPPLIED.
INDEMNITY
THE PHOTOGRAPHER AGREES TO INDEMNIFY THE CLIENT AGAINST ALL EXPENSES, DAMAGES, CLAIMS AND LEGAL COSTS ARISING OUT OF ANY FAILURE BY THE PHOTOGRAPHER TO OBTAIN ANY CLEARANCES FOR WHICH HE WAS RESPONSIBLE IN RESPECT OF THIRD PARTY COPYRIGHT WORKS, TRADE MARKS, DESIGNS OR OTHER INTELLECTUAL PROPERTY.
THE PHOTOGRAPHER SHALL ONLY BE RESPONSIBLE FOR OBTAINING SUCH CLEARANCES IF THIS HAS BEEN EXPRESSLY AGREED BEFORE THE DAY OF THE WEDDING. IN ALL OTHER CASES THE CLIENT SHALL BE RESPONSIBLE FOR OBTAINING SUCH CLEARANCES AND WILL INDEMNIFY THE PHOTOGRAPHER AGAINST ALL EXPENSES, DAMAGES, CLAIMS AND LEGAL COSTS ARISING OUT OF ANY FAILURE TO OBTAIN SUCH CLEARANCES.
LIMITATION OF LIABILITY
IN THE UNLIKELY EVENT OF A TOTAL PHOTOGRAPHIC FAILURE OR CANCELLATION OF THIS CONTRACT BY EITHER PARTY OR IN ANY OTHER CIRCUMSTANCES, THE LIABILITY OF ONE PARTY TO THE OTHER SHALL BE LIMITED TO THE VALUE OF THE CONTRACT. NEITHER PARTY SHALL BE LIABLE FOR INDIRECT OR CONSEQUENTIAL LOSS.
HARASSMENT
IT IS THE RESPONSIBILITY OF THE CLIENT THAT VENDORS CAN CARRY OUT THEIR JOBS WITHOUT BEING HARASSED BY GUESTS. THE PHOTOGRAPHER WILL ATTEMPT TO RESOLVE THE SITUATION BEFORE SEEKING THE ASSISTANCE OF THE CLIENT. IF A RESOLUTION CAN NOT BE REACHED THE PHOTOGRAPHER RESERVES THE RIGHT TO TERMINATE THE CONTRACT WITH IMMEDIATE EFFECT AND LEAVE THE VENUE. NO MONEYS WILL BE REFUNDED NOR WILL THEY BE HELD RESPONSIBLE FOR ANY MISSED PHOTOGRAPHS.
PRIVACY
Hein PHOTOGRAPHY WILL STORE YOUR NAME AND ADDRESS DETAILS ON A PRIVATE INTERNAL DATABASE. THESE DETAILS WILL NOT BE MADE AVAILABLE TO THIRD PARTIES. SHOULD YOU WISH TO HAVE YOUR DETAILS REMOVED FROM OUR DATABASE, PLEASE ADVISE US IN WRITING.
JURISDICTION
THIS SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH ENGLISH LAW, AND EACH PARTY AGREES TO SUBMIT TO THE EXCLUSIVE JURISDICTION OF THE COURTS OF ENGLAND AND WALES.
SUBSTITUTION
IN THE EVENT OF ILLNESS OR SUDDEN EVENT BEYOND THE CONTROL OF THE PHOTOGRAPHER, Hein PHOTOGRAPHY WILL ATTEMPT TO SUBSTITUTE A PHOTOGRAPHER AT NO COST TO THE CLIENT. THIS CONTRACT WILL BE TRANSFERABLE TO SAID PHOTOGRAPHER.

SOCIAL MEDIA/WEBSITE/BLOG
Hein PHOTOGRAPHY RESERVES THE RIGHT TO SHARE IMAGES ONLINE FOR BUSINESS AND PROMOTIONAL USE. IF YOU DO NOT WISH FOR YOUR IMAGES TO BE USED FOR SUCH ENDS PLEASE MAKE THIS CLEAR.
PRINTS & PRODUCTS
THE PROFESSIONAL PRINT LABS I USE ARE SYNCED WITH MY CALIBRATED COMPUTER. I WILL ONLY GUARANTEE THE QUALITY, COLOUR ACCURACY OF PRINTS AND PRODUCTS PRODUCED BY THESE APPROVED SUPPLIERS. A PRINT RELEASE WILL BE GIVEN WITH DIGITAL IMAGE PURCHASES BUT I DO NOT GUARANTEE THE COLOUR ACCURACY OR QUALITY OF PRODUCTS PURCHASED BY THE CLIENT AS THIS IS OUT OF MY CONTROL.
COMPLETION OF IMAGES
THE PHOTOGRAPHER WILL ENDEAVOUR TO PRESENT TO YOU YOUR FINISHED IMAGES UP TO 6 WEEKS AFTER YOUR WEDDING CEREMONY.

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